Band Booster Officers
President - Ralph Snowden
Vice President - Penny Lund
Secretary - Ann Baily
Treasurer - Sally Newberry
CONSTITUTION and
BY-LAWS
CONSTITUTION
ARTICLE I
– NAME: The organization will be known
formally as the Warwick High School Band Booster
Association or informally as the Warwick Raider Band
Boosters.
ARTICLE II
– PURPOSE: The purpose of this organization
shall be to encourage, by our interest and cooperation,
student participation in a recognized instrumental
program, to assist the director of instrumental music in
whatever manner may be required to promote among our
students a sense of loyalty, teamwork, cultural values,
and sportsmanship in order to promote the music standards
established by the music department and school
administration. The organization is exclusively
organized for charitable, and educational purposes,
including, for such purposes, the making of distributions
to organizations that qualify as exempt organizations
under section 501 (c)(3) of the Internal Revenue Code, or
corresponding section of any future federal tax code.
ARTICLE III
– QUALIFICATION OF MEMBERS: Parents of band
members and persons interested in promoting the work of
the association shall be eligible for membership. There
shall be an annual membership fee of $5.00 per family.
Adult members shall be eligible to vote on Association
business, and shall receive up to a $5.00 rebate per
family on adult admission to the end-of-year awards
banquet.
ARTICLE IV
– OFFICERS AND THEIR ELECTION: The officers of
the association shall be President, Vice President,
Secretary, and Treasurer. The officers shall be
elected annually at the May general meeting and their
term shall be July 1 through June 30. The offices
of President and Vice President may be combined as
Co-Presidents at the discretion of the Executive Board.
The positions of President and Vice President may also be
divided into Co-Presidents and First and Second Vice
Presidents at the discretion of the Executive Board.
BY-LAWS
ARTICLE I
– DUTIES OF OFFICERS:
Section 1. The President or
Co-Presidents shall preside at all meetings, appoint all
committee chairpersons with the approval of the Executive
Board and be an ex-officio member of all committees.
Section 2. The Vice President(s)
shall assume all duties of the President in his/her
absence and chair the Fundraising Committee. If
divided, the First Vice President shall chair the
Fundraising Committee and the Second Vice President shall
chair the Volunteer Committee.
Section 3. The Secretary shall keep a
record of all meetings of the Association and the
Executive Board. In addition, the Secretary shall
keep record of all correspondence of the Association and
maintain the website, either personally or in close
association with the Webmaster. The Secretary shall
also maintain a current membership roster of the
Association.
Section 4. The Treasurer shall
collect, safeguard, dispense, and account for all monies
of the Association. He/she shall present a report
at all meetings of the Association and Executive Board.
ARTICLE II
– EXECUTIVE BOARD: The Executive Board shall
be composed of the officers of the Association, the Band
Director, and the Standing Committee Chairs. The
board shall meet at the call of the President(s).
ARTICLE III
– MEETINGS: There shall be a minimum of four
(4) general meetings per year. The time and place
of meetings shall be decided by the Executive Board.
Special meetings can be called by the President(s).
Committee meetings may be called by the chair of the
committee. Decisions will be determined by those in
attendance at the meetings, provided that a quorum of
twenty-five percent of the General Membership is present,
to include at least two Executive Board members.
ARTICLE IV
– COMMITTEES: Standing committees shall
consist of Fund Raising, Uniform, and Pit Crew. Other
committees may be created to meet the needs of the
association in any given year. These may include
but are not limited to Volunteers, Hospitality,
Chaperones, Telephone Tree, Website, Auxiliary/Color
Guard.
ARTICLE V
– FINANCIAL POLICY
Section 1. Funds needed to accomplish the
purpose of the association shall be raised by fund
raising projects coordinated with the Band Director.
All fund raising money shall be deposited in the
Association’s bank account by the Treasurer.
Section 2. A Warwick Band Booster
account shall be established at a local bank. All
checks must have two (2) signatures. Authorized
signers shall be the President, Vice President, and
Treasurer. The Association President(s) shall have
the authority to approve expenditures of up to $100.00.
Expenditures such as fund raising payments and band trip
fees shall be paid as needed and with an approved
invoice. Discretionary expenditures greater than
$100.00 require Executive Board approval.
Section 3. The Warwick Band Booster
account shall be examined annually by an independent
examiner who shall be appointed by the Executive Board at
the end-0f-year meeting. The examination will be
completed prior to June 30 when the books are closed for
the previous fiscal year.
Section 4. No part of the net
earnings of the organization shall inure to the benefit
of, or be distributable to its members, trustees,
officers, or other private persons, except that the
organization shall be authorized and empowered to pay
reasonable compensation for services rendered and to make
payments and distributions in furtherance of the purposes
set forth in the purpose clause hereof. No
substantial part of the activities of the organization
shall be carrying on of propaganda, or otherwise
attempting to influence legislation, and the organization
shall not participate in, or intervene in (including the
publishing or distribution of statements) any political
campaign on behalf of any candidate for public office.
Notwithstanding any other provision of this document, the
organization shall not carry on any other activities not
permitted to be carried on (a) by an organization exempt
from federal income tax under Section 501 (c)(3) of the
Internal Revenue Code, or corresponding section on any
future federal tax code, or (b) by an organization,
contributions to which are deductible under Section 170
(c)(2) of the Internal Revenue Code, or corresponding
section of any future federal tax code.
Section 5. Upon the dissolution of
the organization, assets shall: be distributed for
one or more exempt purposes within the meaning of Section
501 (c)(3) of the Internal Revenue Code, or corresponding
section of any future federal tax code, or shall be
distributed to the federal government, or to a state or
local government, for a public purpose. Any such
assets not disposed of shall be disposed of by the Court
of Common Pleas of the county in which the principal
office of the organization is then located, exclusively
for such purposes or to such organization or
organizations, as said Court shall determine, which are
organized and operated exclusively for such purposes.
Section 6. Said organization is
organized exclusively for charitable, religious,
educational, and scientific purposes, including, for such
purposes, the making of distributions to organizations
that qualify as exempt organizations under Section 501
(c)(3) of the Internal Revenue Code, or corresponding
section of any future federal tax code.
ARTICLE VI
– ELECTIONS: Nominations shall be accepted by
the Executive Board from the general membership prior to
the end-of-year membership meeting. A slate of
officers will then be presented for consideration by the
general membership at the end-of-year banquet meeting.
Nominations may be taken from the floor after the report
is given.
ARTICLE VII
– AMENDMENTS: The Constitution and By-Laws
shall be reviewed by the Executive Board each year prior
to the second membership meeting. The Constitution
and By-Laws may be amended at any time by a majority vote
of the membership present at a general membership
meeting, provided that a quorum is present as established
in Article III.
Established
Amended
Amended
Amended
Amended 10-17-07
Amended 9-9-07